What security features protect sensitive legal data in eDiscovery platforms?
Data Encryption and Secure Storage
- Encrypts data at rest using AES-256 standards and during transit with TLS protocols
- Stores files in secure, access-controlled cloud environments or private data centers
- Protects sensitive case data, including personal identifiers and privileged information
- Ensures that backups and archives are also encrypted to prevent unauthorized access
- Supports compliance with global data protection regulations such as GDPR and HIPAA
Access Controls and Role-Based Permissions
- Restricts user access based on defined roles such as reviewer, administrator, or auditor
- Prevents unauthorized viewing, editing, or exporting of protected files
- Applies least privilege principles to minimize exposure to sensitive content
- Supports custom permission sets for case teams, clients, and third-party reviewers
- Logs and tracks all user actions for accountability and traceability
Audit Trails and Activity Monitoring
- Records every login, download, annotation, redaction, and export action
- Provides timestamped logs to support forensic review and legal defensibility
- Detects suspicious behavior or access patterns through real-time monitoring
- Maintains compliance with legal chain-of-custody requirements
- Supports reporting to internal compliance teams, auditors, and courts
Two-Factor Authentication (2FA) and Identity Verification
- Requires users to authenticate through multi-factor methods before access is granted
- Supports email, SMS, or authenticator app-based verification systems
- Reduces the risk of compromised credentials and unauthorized system entry
- Enables additional verification for high-risk tasks such as data export or admin changes
- Helps ensure only verified users access case-sensitive evidence
Data Loss Prevention (DLP) and Secure Exports
- Scans content for sensitive data during upload and download to prevent leakage
- Applies automatic redaction to PII or confidential material before sharing
- Controls document download, printing, and email forwarding based on policy
- Watermarks exported files to deter unauthorized redistribution
- Tracks and restricts file exports based on location, device, or user identity
